OLTO Suite · Operational Platform

Your operation,
running itself.

OLTO Suite is the operational layer underneath your business — a set of AI-driven modules built from the patterns we kept seeing across bespoke work. Run one. Run them all. They get stronger together.

Talk to us about Suite

01

Start where it hurts most

Tell us what's draining the hours. Inbox? Rotas? Reactive maintenance? We start with the module that buys the most time back.

02

We build it around you

Configured to how your operation actually runs — not how the software thinks it should. Connected to the tools you already use.

03

Grow into the rest

Add modules when you're ready. Same login, same data, the system gets more useful the more of it you run.

The modules

Tools that earn their place

Every module exists because we built it for a real business first. They're the recurring problems we've solved enough times to productise.

01 · Property · Facilities · Trades

Maintenance Management

Every job logged with the context that matters, scheduled without coordination, and signed off without chasing. Reactive issues and planned work in one place, tracked from raised to closed.

Fit for: Property managers, facilities teams, multi-site operators, trades businesses

Why it earns its keep

  • Repeat-issue clarity — context captured once, available forever
  • End-of-month reports written from the job record, not by you
  • Engineers and contractors know what's next without being told
  • Tenants and clients get progress updates without the back-and-forth

02 · Workforce · Scheduling · Payroll

Labour Management

Rotas, hours, and coverage that adjust themselves when reality shifts. Less spreadsheet, less WhatsApp, less guesswork at the end of the period.

Fit for: Hospitality, retail, healthcare, multi-location service businesses

Why it earns its keep

  • Hours, breaks, and overtime captured without manual entry
  • Coverage gaps flagged before they cost you a service failure
  • Compliance records stored automatically, retrievable on demand
  • Payroll-ready exports the moment the period closes

03 · Inbox · Sales · Support

Email Agents

An agent that triages your inbox, drafts in your voice, and escalates what matters — so you stop opening email on instinct.

Fit for: Founders, operators, sales teams, anyone losing the morning to email

Why it earns its keep

  • Hours back per week on triage and reply-drafting
  • Lead and customer response times measurably faster
  • Nothing slips — every email gets a sensible action
  • Your tone of voice, not a stilted template

04 · Knowledge · Onboarding · Process

Document & SOP Generator

Turn a five-minute screen recording or a rough brain-dump into a polished SOP, training doc, or process guide. Your operation, documented, without anyone writing it from scratch.

Fit for: Growing teams, franchise operators, anyone scaling beyond founder-knowledge

Why it earns its keep

  • New-hire onboarding measured in days, not months
  • Tribal knowledge captured before key people move on
  • Consistent formatting and versioning across every doc
  • Updates take minutes, not afternoons

05 · Audit · H&S · Quality

Compliance & Checklist Runner

Recurring checks assigned, completed, and stored as defensible evidence. When the auditor turns up, the answer is already in the system.

Fit for: Hospitality, healthcare, manufacturing, regulated trades

Why it earns its keep

  • Audit prep collapsed from days to minutes
  • Recurring checks never missed — the system chases, not you
  • Photographic and signed evidence captured in-app
  • A record that holds up if anything is ever queried

06 · Search · Q&A · Self-serve

Internal Knowledge Base

Ask your business a question. Get an answer with the source. Handbooks, contracts, SOPs, project notes — searchable in plain English by anyone on the team.

Fit for: Any team with more than five people and more than ten documents

Why it earns its keep

  • Stop answering the same question fifteen times a week
  • Instant answers from documents your team forgot existed
  • New starters self-serve their first month of questions
  • Every answer cites its source — trust stays high

07 · Visibility · Decisions

Reporting & Dashboards

Live dashboards built on the systems you already use. The numbers that actually matter, surfaced where you can see them, refreshed without anyone touching a spreadsheet.

Fit for: Owners, ops directors, founders who want fewer meetings about numbers

Why it earns its keep

  • Decisions made on this week's data, not last month's export
  • Monday-morning reporting time eliminated
  • Multi-source views — ops, finance, CRM in one place
  • Alerts when a number drifts outside your range

08 · Reviews · NPS · Insight

Customer Feedback Collector

Automated post-job, post-visit, and post-purchase feedback. Positive reviews routed to public platforms, negative ones routed to you — so issues land in your inbox before they land on Google.

Fit for: Service businesses, hospitality, healthcare — anyone whose reputation lives online

Why it earns its keep

  • Public review volume up without lifting a finger
  • Negative feedback caught privately, before it goes public
  • Themes surfaced across responses, not just star ratings
  • NPS, CSAT, and qualitative insight in one feed

Where would you start?

Tell us what's draining the hours and we'll scope it on a call. One module, several, or the full operation — same conversation either way.

Book a call